O365 Backup: Do You Really Need It?

The number of Microsoft Office 365 worldwide users is growing rapidly. Be it for writing emails or processing important documents, O365 is becoming an essential SaaS application for businesses today.

One ongoing problem is that many companies assume that they do not need to back up O365, thinking Microsoft would have them covered in terms of ensuring the availability and uptime of both the Office 365 infrastructure and data.

This is where they are caught a bit off guard. They assume that the data is safe and recoverable. Unfortunately, this is not always the case. Like most SaaS that operate under the “shared responsibility model”, O365 does not provide comprehensive backup services for organisations.

Microsoft does offer some form of backup functionalities or tools, but they’re severely limited and for the most part, only offer short-term protection against user and admin error. Meaning, if there is any downtime, data loss or if your systems are compromised, be it from malware or a disgruntled employee, for example, you could end up losing all your important data.

Microsoft themselves have mentioned it in their terms and conditions that they do not provide full backup services and strongly recommend organisations to use third-party backup services to ensure their data is not only backed up but can also be recovered quickly should there be any incidences.

Therefore, in order to protect your data and files from accidental or malicious deletion as well as various forms of user errors, data corruption and even ransomware, your organisation has to rely on a third-party Office 365 backup solution.

Such solutions will allow you to store backups separately from Microsoft’s own servers and restore O365 files, folders and applications at a more granular level, giving you a higher degree of control over your data. Most importantly, they ensure that you can restore your O365 data quickly and meet stringent RPO, RTO as well as data retention requirements.

In a nutshell, there are three main reasons why you need to backup O365:

  • Microsoft does not back up all of your data – All it does is replicate your data across geographically separate data centres, which is not the same as “backing up” your data. When the files are corrupted or deleted, for instance, it is also replicated on the other side.
  • You need to be in control of your data – In order to meet compliance requirements and deal with security threats, you need to be in control of your business-critical data. Total access and complete control of O365 data come from a backup that you manage, and that you can easily recover from.
  • Cloud is not 100% safe – Just because O365 is on the cloud, it does not mean you don’t need a safe copy of data. Just like in many cloud services, accidental deletions, user errors, security threats, and retention policy gaps are commonplace within Office 365.

Not all third-party backup solutions are created equal. Veeam Backup for Office 365 provides modern, cloud-ready organisations with arguably the most comprehensive solution to their backup woes. It eliminates the risk of losing access and control over your O365 data, including Exchange Online, SharePoint Online OneDrive for Business and Microsoft Teams.

To find out more about Veeam and to ensure your data is always protected, click here.

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